Museum Email Archive - What is it?

Museum Email Archive stores emails for your entire organization. Quietly and smoothly. All your organizations email history in one place. Done in a secure way that gives access to only those who need it. It really is information at your fingertips and its very easy to use.

Museum Email Archive - Why use it?

The high cost of not finding information Can you afford not to have the information you need when you want it?  Don't let the information you need be locked up and out of reach on your colleagues PC's! Find emails quickly Not just your emails, but everyone's, displayed on your screen.   Visualize email history Easily see all the emails between between your organization and another.   Corporate compliance regulations, such as "Sarbanes - Oxley act".   Some jurisdictions require  an extensive audit trail of "in progress" documents - ones that are typically sent as emails.

Museum Email Archive - Features

• Really fast web based searching
• Wildcard searching, fuzzy searching, proximity searching, boolean searches, "phrased searching" , search on specific fields
• Innovative 'drill down' date searching
• German and English language versions
• Web based email viewer
• Outlook integration - with one click on a web page view or reply to an email in Outlook - even though it was never on your machine to begin with!
• Full text indexing of emails and PDF, text, html, Word, Excel and PowerPoint attachments
• Full text indexing of PDF, text, html, Word Excel and PowerPoint files
• Centralized document repository
• Multiple independent repositories possible
• Fully automated delayed email submission - give the user time to delete or move emails from their inbox before submission.
• Multiple independent repositories possible
• User security - users can have search, submit or admin permissions
• SSL supported
• Document deletion
• Sophisticated email rules to control submission of emails
• Clients can be on any operating system (unless windows explorer/outlook integration is needed) as long as you can send an email and use a browser you can use it.
• Scalability - hugely. Millions of emails!
• Automated directory / Outlook email folder submission
• Documents are stored on the file system in their native format
• Thumbnails of PDF's, html and PowerPoint documents
• Users can add/edit customised metadata to documents
• Really easy to use
• Microsoft Exchange Integration

Submission Methods:

• POP3 / IMAP4 submission - just send an email. It will store and index the emails it receives.
   
• Outlook integration. Right click on an email or folder and select "Museum Send".
   
• MS Exchange integration.  Automated archiving of all emails  in and out of an Exchange server.
   
• Windows explorer integration. Right click on a file or directory and select "Museum Send".
  


• Automated directory submission.  Directories can be monitored for changes and new files submitted automatically.
   
• Automated Outlook folder submission.  Outlook email folders can be monitored for changes and all new emails submitted automatically.

Museum Email Archive - Usage

Museum will store all the emails you want to keep - automatically.

Orders, receipts, invoices, contracts, tax documents, customer emails - Museum can be setup to automatically submit everything in your email inbox that you don't delete or move. You can set Musuem to delay submission giving you time to delete the rubbish, move the personal ones - Museum will look after the rest without you having to do anything. 

Museum can monitor any Outlook folder.  You can monitor your Outlook sent items folder - chances are if you took the time to write it its worth keeping.

Museum can monitor a POP3 or IMAP account on an email server.  Museum can run on the same machine as the email server or on a completely separate one.  This can be used in a number of ways:

• You can setup your email client to leave messages on the server for a day before deleting them from the server.  This gives Museum a chance to retrieve them from the server.  Museum would be configured to leave the messages on the server.
• You can send emails and bcc them to an email account that Museum is monitoring.  Museum would be configured to delete the emails from the server once it has retrieved them.
  e.g.  Whenever I send an important email I "bcc" museum@myserver.com so my colleagues and I can easily find it if needed.
• You can use Microsoft Exchange journaling to have a copy of all emails automatically sent to an Exchange POP3 or IMAP email account that Museum is monitoring.  Museum would be configured to delete the emails from the server once it has retrieved them.

When monitoring a POP3 or IMAP server, you can control what actions are taken when a email has been retrieved.  You can configure rules to store or ignore emails.  The rules control which repository they are stored in, depending on the text of the subject, body, from or to address.

 

  

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Q. Where is that security policy document Bill sent to our customer? 

A. Just a simple search on "Bill security" and the documents that match are listed. The required document is found.

Q. Where is that invoice from GMC for the sand blaster?

A. A search for "GMC and sand blaster" reveals 50 emails. Another click and the emails are listed in chronological order. I select the month of interest and immediately see the invoice.